Committee Positions Information

What is the committee?

The Music Society committee is a group of members who are voted in at our Annual General Meeting (AGM) by you, the society. Conductors for Choir, Chamber Choir, Orchestra and Jazz Band are also auditioned at the end of April and take a role on the committee. Together they put rehearsals, concerts and social events together and ensure the smooth running of the society year on year. It is important to be organised, dedicated and willing to learn, but it can be extremely fun and rewarding!

 

What are the positions?

Please click on the links below to find out more about each role.

Chair

Vice-Chair

Treasurer

Secretary

Friends & Alumni Officer

Academic Officer

Social & Events Officer (x1 or 2)

Tour Managers (x1 or 2)

Orchestra Manager (x2)

Choir Manager (x2)

Jazz Band Manager (x2)

Bands Manager (x2)

Conductors for Orchestra, Choir, Chamber Choir and Jazz Band

 

What does each position do?

All positions are a part of the committee, and there are many general tasks.

These include, but are not limited to:

        • Being present at rehearsals
        • Helping at concerts
        • Organising events
        • Helping at summer concert
        • Publicising concerts and gigs
        • Encouraging society socials
        • Having responsibility while on Weekend Away and Tour
        • Miscellaneous tasks at the discretion of the Chairman.
        • Driving the minibus (if applicable)

 

Chair

The Chair has overall responsibility for the whole of Music Society and ensures each ensemble is running as best as it can be. They are also jointly responsible for finances with the Treasurer.

Chairman calls and leads meetings of the committee when relevant and is also responsible for communicating with the whole society via the newsletter and announcements during rehearsals.

Chairman created and maintains connections to people outside the society: our friends and supporters, alumni, doctors and staff, and the wider community.

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Vice-Chair

The Vice-Chair supports the Chair in their role. They take on responsibility for the non-music parts of the society, such as weekend away and AGM, and organises the committee for events.

Vice-Chair must be there to help out the Chair as and when needed, especially at busy times, and as such, they should communicate with each other on a regular basis.

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Treasurer

The Treasurer holds joint financial responsibility for the society with the Chairman. They should keep a close eye on the society’s finances to ensure ensembles have what they need but also keep us out of the red.

When committee members are making purchases for the club, they must speak to the Treasurer first. The Treasurer will later approve the claims being made to pay the individuals back.

Treasurer also deals with money coming into the society in the form of concert profits and ticket sales. They should take a proactive role in seeking and maintaining sponsorship for the Society, an essential source of income.

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Secretary

Secretary is a fairly varied and adaptable role. They should be present at all committee meetings to take the minutes then send them to committee and upload them onto the website.

The Secretary is responsible for booking rooms for rehearsals, maintaining social media pages and making sure the right information is reaching the relevant people. They should also help with event publicity and administrative jobs along with assisting the Chair and Vice-Chair as required.

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Friends & Alumni Officer

The Friends & Alumni Officer is responsible for the Friends of Music Society; these are supporters of the society who give us an annual donation, and in return they receive complimentary tickets to our concerts as well as a termly newsletter.

The Friends & Alumni Officer corresponds with Friends of Music Society and alumni through writing the newsletter, and sending and reserving tickets. They should be on the door at all concerts to welcome guests and help the continual expansion of the Friends scheme by encouraging more sign-ups.

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Academic Officer

The Academic Officer is responsible for all educational events run by the society. These include 1st and 2nd Year Tutorials, mock OSCEs, mock 5th Year PACES and mock Final Year PACES.

Academic Officer should also communicate regularly with the Secretary and Chair in booking rooms and finding volunteers for educational events.

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Social & Events Officer

The Social & Events Organiser is a role of two functions: organising social events and leading the fun. Events include concerts and post-concert socials as well as weekend away and tour.

The Social & Events Organiser should work with the Vice-Chair to sort the non-music side of our events

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Tour Managers

International Tour is a biennial event for Music Society, so Tour Managers are currently voted in every other year as necessary. They plan the Summer Tour, liasing with Chair and Treasurer for dates and financial advice. They may also have a Tour sub-committee, but this is not voted in at AGM.

Summer Tour is for all members of Music Society, so concerts should be arranged for all ensembles. Thought should also go into the balance of music, culture and fun to be had, as well as fundraising opportunities throughout the year.
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Orchestra Managers

Orchestra Managers are there to support the conductor and to organise the ensemble. After the conductor has settled on a repertoire, the Managers will source the music and get it ready for the rehearsals.

Every week they should be there to set up the music room for the orchestra by putting out chairs, music stands and music. Managers should encourage attendance at post-rehearsal socials.

They should also play a part in post-concert socials by publicising these to the orchestra and arranging orders in advance if necessary.

On concert days the Managers should be present to prepare the church and ensemble.

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Choir Managers

Choir Managers are there to support the conductor and to organise the ensemble. After the conductor has decided on a repertoire, the Managers will source the music and get it ready for the rehearsals.

Every week they should arrive early to ensure the conductor’s stand, music and piano are out and ready for the rehearsal. Managers should encourage attendance at post-rehearsal socials.

They should also play a part in post-concert socials by publicising these to the choir and arranging orders in advance if necessary.

On concert days the Managers should be present to prepare the church and ensemble.

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Jazz Band Managers

As Jazz Band Managers, you are responsible for supporting the conductor and organising the ensemble. The Managers take responsibility for the music, ensuring it is kept in order and prepared for the rehearsals.

Every week the Managers should be there to set up the music room for the jazz band by putting out chairs, music stands and music. Managers should encourage attendance at post-rehearsal socials.

Jazz Band Managers must take a proactive role in organising gigs for the band with the help of the conductor.

It is very helpful if one of the Jazz Band team can drive the minibus, but not an essential requirement.

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Bands Managers

The Bands Manager is responsible for the Bands section of society. Bands are a highly variable bunch, so you must be flexible and accommodating as far as possible. Bands Manager should be at the weekly Bands Jams, and should be there in advance to set up the drum kit and amps.

Bands Manager should take a proactive role in organising Bands nights, such as Battle of the Bands or bops. They should also keep a note of Bands using the music room and allocate Saturday evening rehearsal slots.

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Orchestra Conductor

The Orchestra Conductor is the face of the orchestra. Ultimately the choice of repertoire is with the conductor, although it is wise to involve the Managers and members of the ensemble in these decisions.

Conductor leads every rehearsal and should be there to assist the Managers in setting up. They should also get involved in the social side of the ensemble, after both rehearsals and concerts.

The Orchestra Conductor will have a joint role with the Choir Conductor in the Carol Service in December, at the discretion of the Chair.

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Choir Conductor

The Choir Conductor is the leader of the choir. Much like the Orchestra Conductor, the Choir Conductor is responsible for choir’s repertoire, though it is wise to involve the Managers and members of the ensemble in these decisions.

Conductor leads every rehearsal and should be there to assist the Managers in setting up. The Conductor should also get involved in the social side of the ensemble, after both rehearsals and concerts.

The Choir Conductor will have a joint role with the Orchestra Conductor in the Carol Service in December, at the discretion of the Chair.

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Chamber Choir Conductor

The Chamber Choir Conductor chooses the repertoire for Chamber Choir along with other members of the ensemble. The Chamber Choir Conductor should source the music and prepare it for the rehearsals.

They lead every rehearsal and are responsible for setting up. The Conductor should also get involved in the social side of the ensemble, both after rehearsals and concerts.

The Chamber Choir may have extra concerts through the year, particularly at Christmas, and the conductor is responsible for organising these with help from the Chair.

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Jazz Band Conductor

The Jazz Band Conductor is responsible for directing Jazz Band. The conductor may purely conduct, or conduct while playing at their own discretion.

By working with the Managers, the Conductor chooses the repertoire for rehearsals, concerts and gigs.

The Jazz Band Conductor should also assist the Managers every week to set up the music room for rehearsals, along with playing an active role in finding gigs. Conductors should encourage attendance at post-rehearsal and concert socials.

It is very helpful if one of the Jazz Band team can drive the minibus, but not an essential requirement.

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