About ICU Snooker

President:	Elwin Carlos
Treasurer:	Andrew Leung
Secretary:	Jonathan Hoong
Competitions Secretary:	Nitesh Mehta

Committee 2011–12 elections: El-wins!

24 March 2011, 13:28

Record turnout sees four officers elected for next season.

Read this article in the News section of the site.

The roles of the committee are detailed below and are up-to-date for the 2012–13 season:

President

The President has overall responsibility for all aspects of the club, ensuring that the club runs smoothly and according to the club's Constitution and Code of Conduct as best as possible. The President has financial responsibility so must make sure that the club's finances are healthy, although delegates the day-to-day transactions to the Treasurer. The President represents the club at monthly RCC Exec meetings, where free food is often in abundant supply.

In coordinating the club's events, the President must ensure that regular committee meetings are held and are productive. Events and activities must try to cater for all members of the club, for all levels of skill and ability, and at times of the day where as many members as possible can participate.

The President is also responsible for keeping this web site up-to-date with the latest club news and events, encouraging its use where practical and ensuring that its content does not damage the reputation of the club or the Union.

Treasurer

The Treasurer handles the day-to-day finances of the club and should work with the President to ensure that the club's income is spent in a way that provides the most benefit to the club and its members. In particular, the Treasurer, together with the President, is responsible for:

• Collecting and banking any received income, including membership fees and contributions to external tournaments and events, and issuing receipts for all transactions
• Organising the reclothing of the snooker tables as appropriate
• Purchasing any necessary equipment for use in the snooker rooms
• Awarding prize money for internal tournaments
• Ensuring that entry fees for external tournaments are promptly paid
• Booking travel and accommodation for external competitions
• Liasing with Sport Imperial to secure additional funding for BUCS snooker and pool events if necessary
• Acquiring sponsorship from external organisations for the club, any of its activities, its teams and/or this web site
• Submitting a budget for the club in the spring for the following season.

Secretary

The Secretary is in charge of keeping good records for the club, including:

• Recording minutes of club meetings
• All membership administration, such as:
  • helping people to join the club and providing members with membership cards;
  • keeping the information about our members that we store on this web site current by:
    • adding new members and ensuring that the member list is kept up-to-date,
    • updating profile information about each member,
    • resetting accounts where necessary and ensuring that all members are able to access the site, providing assistance as appropriate
• Checking that the signing-out book has been used as intended and only by members, and that the equipment locker keys are in good condition
• Ensuring that cue locker keys are distributed and collected as appropriate, and keeping the locker list up-to-date.

The Secretary should also communicate between the committee and the club's members, and is responsible for:

• Responding to any general queries sent to the club via email
• Organising and promoting regular club nights and social events
• Arranging regular coaching sessions for the club's members and potential members, enlisting players of team standard to help
• Keeping the events calendar on this web site up-to-date.

Competitions Secretary

The Competitions Secretary is responsible for all matters relating to snooker and our tournaments, including:

• Running our internal competitions, such as the Freshers' Tournament and the Internal League, and updating this web site with the necessary draws and information where possible
• All snooker team matters, such as:
  • organising team trials and team practice,
  • helping to select the team for external competitions,
  • arranging friendlies against other university teams,
  • ensuring that entry forms for external tournaments are submitted promptly.
• Arranging formal coaching sessions for the club's members.

The Competitions Secretary should also work to promote such activities, including but not limited to sending emails to the club's mailing list, and writing content for this web site and Felix about events that are due to take place or those in which the club has participated.

Pool Secretary

The Pool Secretary is responsible for all matters relating to pool, including:

• Organising regular sessions at a local Rileys pool club
• Running internal competitions as appropriate, such as freshers' tournaments, and updating this web site with the necessary draws and information where possible
• All pool team matters, such as:
  • organising team trials and team practice,
  • helping to select the team for external competitions,
  • arranging friendlies against other university teams,
  • ensuring that entry forms for external tournaments are submitted promptly.

The Pool Secretary should also work to promote such activities, including but not limited to sending emails to the club's mailing list, and writing content for this web site and Felix about events that are due to take place or those in which the club has participated.

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